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Trafalgar: Payments & Refunds
To reserve a Trafalgar tour, a non-refundable deposit is required within 3 days of booking. If the deposit is not received within 3 days of booking the reservation, the booking will be automatically cancelled. On certain departures, deposits may be required at the time of booking to hold seats. The remaining balance is due before departure no later than the timeframe listed in the table below.
| Level 1 | Level 2 | Level 3 | Oberammergau | Additional Air Tickets | Extra Accommodations | Chargeable Transfers | |
|---|---|---|---|---|---|---|---|
| Deposit due per person | $200 | $350 | $500 | $575 | As per airline policy | No additional deposit required | No additional deposit required |
| Final Payment due date | 60 days | 90 days | 120 days | 90 days | As per airline policy | In accordance with guided vacation | In accordance with guided vacation |
Trafalgar accepts Visa, MasterCard, and American Express.
Trafalgar reserves the right to cancel the reservation and impose cancellation charges if payments are not received within the specified periods.
Cancellation and Refunds
Cancellation and refund policies vary, with penalties increasing as the departure date approaches. If a cancellation occurs, Trafalgar will assess the following penalties:
| No of Days (before trip departure) | Level 1 | Level 2 | Level 3 | Oberammergau | Additional Air Tickets | Extra Accommodation | Chargeable Transfers |
|---|---|---|---|---|---|---|---|
| 120 days + | Deposit | Deposit | Deposit | Deposit | $75 plus airline charges | $35 | $35 |
| 119 - 90 days | Deposit | Deposit | 30% | Deposit | $75 plus airline charges | $35 | $35 |
| 89 - 60 days | Deposit | 30% | 60% | Deposit | $75 plus airline charges | $35 | $35 |
| 59 - 46 days | 30% | 60% | 90% | Deposit | $75 plus airline charges | Higher of $35 or 25% of accommodations price | Higher of $35 or 25% of transfer price |
| 45 - 22 days | 30% | 60% | 90% | 100% of Oberammergau supplement + 25% of land only price excl. Oberammergau | $75 plus airline charges | Higher of $35 or 25% of accommodations price | Higher of $35 or 25% of transfer price |
| 21 - 16 days | 30% | 60% | 90% | 100% of Oberammergau supplement + 30% of land only price excl. Oberammergau | $75 plus airline charges | Higher of $35 or 25% of accommodations price | Higher of $35 or 25% of transfer price |
| 15 - 8 days | 50% | 90% | 100% | 100% of Oberammergau supplement + 30% of land only price excl. Oberammergau | $75 plus airline charges | Higher of $35 or 30% of accommodations price | Higher of $35 or 30% of transfer price |
| 7 - 1 days | 90% | 100% | 100% | 100% of Oberammergau supplement + 50% of land only price excl. Oberammergau | $75 plus airline charges | 100% of accommodations price | 100% transfer price |
| Departure day and no show | 100% | 100% | 100% | 100% | $75 plus airline charges | 100% of accommodations price | 100% transfer price |
PLEASE NOTE
Included flights are outlined in each itinerary page price panel. Guests traveling on any flight must provide their full name (as appears on passport), date of birth and gender. Incomplete or inaccurate information may result in additional charges payable directly to the airline or in a worst-case scenario, be denied boarding.
Level 1: Cancelation fees are the minimum cancelation fee charged and is used unless the trip is described as Level 2 or 3.
Level 2: These are generally trips which include cruise/ferry, train or intra-trip flight elements. Please ask for more information.
Level 3: Level 3 cancelation fees apply to the following trips: Antarctic Peninsula Land of Penguins and Icebergs.
Timetables and rates are subject to change, and exceptions may apply for holiday departures; please confirm payment and cancellation policies with your Vacations To Go counselor at time of booking. Deposit, payment and cancellation terms may differ for group bookings.
Purchase of travel insurance may reduce the cancellation and interruption fees outlined above. For more information please call your Vacations To Go travel counselor.